Aiou complete admision guide for students

New Students

Admission Procedure> Study is based on a modified semester system. The academic year is divided into two semesters namely Spring and Autumn. General education and functional courses are offered in each semester. Ph. D, M.Phil, M.Sc/MA and Teacher Education Programmes i.e. PTC, CT, B.Ed. , M. Ed. are announced once a year. Study period for each semester generally lasts 18 weeks, plus Two weeks for preparation for examination. Admissions are offered twice a year as given below:

Opening Date
Semester	Date
Spring	February 6
Autumn	August 5

Closing Date
Semester	Date
Spring	March 10
Autumn	September 10

.

Continuing Students

AIOU Continuing Students >>
All the students who are enrolled with the University in one or more courses in previous semester are sent pre-printed computerized Admission Form for next semester by the AIOU Admission Office along with the Brochure wherein detail of the courses to be offered, fee tariff and the list of nominated Bank branches of National Bank of Pakistan/First Women Bank is mentioned. The course offerings relates to their respective programmers in which he/she is previously enrolled and wishes to take admission in the next semester.

Student will select the course/s out of this list and fill in the admission form at the appropriate column. In the change of address he/she will also fill in the address column with new address and fee column as well.

To facilitate the continuing students, the sample of blank admission form is given. In case the Form is not received by the student, this can be down loaded and sent to the University along with the fee to be deposited through Bank Challan (other than those where the admission is based on selection) with the designated branches of the National Bank of Pakistan or The First Women Bank. The list of designated branches of the banks for depositing the fee and the form is given separately. The back page of the computerized Admission Form contains the necessary information/instructions. Before filling the admission form, these instructions given hereunder must be read carefully.
1. This form will be used by students who are already enrolled with the university in any of the program (i.e. SSC, HSSC, Bachelor and Post Graduate etc.) and want to take admission in the next semester courses of the same program
2. The particulars must be entered legibly.
3. The courses being offered in the next semester program e.g. SSC, HSSC, Bachelors and Post Graduate can be seen or downloaded. Before entering the courses to be taken, the chairman concerned department must be consulted to avoid any inconvenience as in some programs all the courses are not offered in every semester. For SSC, HSSC, Bachelors level program, however, all the courses are offered in every semester.
4. The list of courses to be offered for each program in the subsequent semester is given separately.
5. One has to fill in the column of mailing address if there is any change, otherwise it must be left blank.
6. Student from overseas will have to pay the fee in US$ and the bank draft must be payable at Islamabad.
7. In case the fee is deposited in any of the designated branches of the bank, challan form be used and deposit the same along with the admission form. Sample of challan form is enclosed
8. Incomplete Form will not be considered.
9. Change of course or address during a semester is not permissible.
10. However, change in the course will be allowed in special circumstances before submission of first assignment date and on payment of change of course fee for required course along with the formal request/application.
11. No reimbursement of course fee is allowed after mailing of the study package.
12. Fee refund rules are given separately.

Overseas Students

The University offers its educational programs only in the following countries:-
• Kingdom of Saudi Arabia
• Kuwait
• Qatar
• Abu Dhabi
• Dubai
• Sharjah
• Sultanate of Oman
• Bahrain
(Arrangements are being made to offer these programs in other countries also)
At present only General Education Programs of Higher Secondary School Certificate, BA level and Elementary Arabic are offered for the overseas Pakistanis. Arrangements are being made to offer other post-graduate.

Educational Programmes

The University has introduced a wide range of undergraduate, graduate, Master’s, M.Phil. and Doctoral programs. The University also offers basic functional courses for illiterates and semi-literates . These programs have given distinction to the University in relation to other educational institutions of Pakistan as it caters to the needs of all age groups and levels of education. A summary of the Existing Programs are as follows:

• Ph.D Programmes
• M. Phil Programmes
• Master’s Programmes
• B.Ed Programme
• Bachelor Programmes
• Higher Secondary School Certificate (Intermediate)
• Secondary School Certificate (Matric)
• Post Graduate Diploma (PGD)
• Diploma in Education
• Primary Teaching Certificate (PTC)
• Certificate of Teaching (CT, ATTC, French Online)

Examination System

Examination Department remains associated with every student till the award of Degree/certificate. Department perform the following tasks:

•  Collection of result of continuous assessment component from Regions and its inclusion in the final result.

•  Conduct of term final examination at the centers like conventional system and compilation/processing of the result.

•  Issuance of Certificate/Degrees to successful students.

Assessment

Assessment of students in distance education system is made by two mode:

•  Continuous Assessment

•  Term. Final Examination on

1. Continuous Assessment:

1.1 Assignments

Students are required to do two assignments for each half-credit course and four assignments for each full credit course. The marks obtained in the assignments contribute to the final course result. For successful completion of the course, it is imperative to obtain a minimum 40% from Matric to Master level programmes and 50% for M.Phil & Ph.D. programmes. Students failing in continuous assessment (assignments) are not eligible to appear in the final examination.

1.2 Purpose of Assignments

The main purpose of assignments is to test the student’s comprehension of syllabus of course and books, the students received from the University and also to help them to get through these courses.

The students are advised to take the assignments seriously. A simple omission on their part may cause considerable loss to them, which can be avoided by exercising proper care.

1.3 Submission of Assignments

The students should submit complete answers to all assignments’ questions in their own words and before submitting the assignments they should ensure that they have answered all questions in all assignments. Normally after evaluation, teacher returns the marked assignments to the students with comments and grading. All assignments are required to be submitted within due date and no assignment will be accepted after due date. It is the responsibility of the students to get back their duly evaluated marked assignments along with a copy of the assessments sheet containing comments of the teacher on their performance.

2. Term Final Examination

2.1 Need of Examination

Final examination is another component of overall assessment system of a course. Exams help the students to review their studies and see the course as a whole. At the end of each semester the University arranges a final three hours, written examination in each course on the set dates, usually at the convenient center established near the home town of students..

The final examinations carry 70% weightge in the determination of final results. In order to be eligible to appear in the final examination in any course, the student are required to obtain at least minimum 40% from Matric to Master level programme and 50% for M.Phil & Ph.D. programmes qualifying marks in the assignments. The minimum passing marks in the final examinations are 40% from Matric to Master level programme and 50% for M.Phil & Ph.D. programmes. In case a student fails to get minimum qualifying marks in the final examinations, he/she is allowed to re-appear in the examination of the same course during the next semester. In case he again fails, one more final chance is given to qualify the examinations in the next semester. If he does not obtain minimum passing marks in 3 rd attempt in the final examinations, he/she is considered fail in overall evaluation of the course; no matter he has secured passing marks in the assignments. In this circumstance, he/she will have to re-enroll in that particular course(s) after paying the requisite admission fee of course(s).

2.2 Viva Voce

In Post-Graduate Programme thesis component is involved which also carries weightge. After evaluation of the thesis by the external experts, the student has to appear before a viva-voce committee to defend thesis .

3. General Information

3.1 Issuance of Roll No. Slips

The University send Roll Number Slip to each student to appear in the final examination at least 10 days before the examinations in which Roll Number, Registration, address of examination center and dated on which paper is held are mentioned. If any student does not receive this intimation slip 10 days before the commencement of examinations, he/she can contact Deputy Controller Examination (Results) Block 3, Allama Iqbal Open University, Islamabad Telephone No. 051 9250015 & Incharge, Complaints & Information Cell Phone No. 051 9250014 or concerned Regional Office for obtaining duplicate Roll No. Slip. The same could also be got printed from AIOU web site: www.aiou.edu.pk

3.2 Change of Examination Centre:

The University does not entertain the request for change of Examination Centre except in exceptional circumstances wherein the student has genuine reasons for this change. For this she/she has to apply at least 45 days before the commencement of examinations.

3.3 Eligibility for Appearing in Examinations :

It is the duty of the student to check whether he/she is registered for that particular course and whether he/she is eligible to appear for the examination or not. If he/she neglects this and take the examinations without being eligible for it, his/her results is cancelled. The student must bring their National Identity Cards while appearing in the examination centers to prove his/her identity.

3.4 Declaration of Results of Examinations

The results of examinations are declared within three months of completion of examinations and dispatched at his/her postal address by ordinary mail. Results can be downloaded from AIOU web site .

3.5 Weightge of Assignments & Final Examination

For calculation of final result of a student weightge of assignments & final examination is considered as 30% and 70% respectively .

3.6 Preparation of Certificates/Degrees

On successful completion of the required number of courses for a programme, the student has to apply to Certificate Section of Examinations Department for the issuance of Certificate/Degree. The certificate/degree to the successful student is issued within the period of two years.

•  Grading Scheme

The University has adopted the following grading scheme for its students:

80% and above	A+
70% to 79%	A
60% to 69%	B
50% to 59%	C
40% to 49%	D
Below 40%	FAIL

(The percentage in assignment and final examination do not apply to programmes like BBA, MBA as indicated earlier).

A student who fails in the assignment component is not eligible to appear in the final examination. He/she has to take re-admission in that particular course and repeat it. A student who fails in the final examination is allowed two more chances to reappear in the examination within next three semesters on payment of reappear fee only.

Credits Required for Certificates, Diplomas and Degrees:

Qualifications are awarded on credit basis. A full-credit course contains 18 units while a half credit course consists of nine units to be studied during a semester. If assignments are completed successfully and the final examination for the course is passed, a student is awarded a credit.

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